FAQ’s

How Our Hire Rates Work

At Fruit & Cactus, we keep our pricing simple, fair and flexible, whether you’re hiring a single game or the full collection. Our hire structure is designed to suit everything from a few hours at a garden party to multi-day festivals and extended event builds.

We understand that no two events are the same, so we’re always happy to chat through what works best for you.

For a full price list and availability, please get in touch!!

Our Standard Hire Rates

All items are available on a half day or full day basis:

• Half day — up to 4 hours
• Full day — up to 9 hours (our most popular option for weddings and events)

Multi-Day Hire

For festivals, exhibitions or events where Equipment stays on site overnight, we charge a simple extra day rate per additional day beyond your initial hire. This is a flat fee per item or package, not a multiplier – so it’s easy to calculate and transparent from the start.

Example: Full day hire of the mini golf course (£550) with 2 extra days on site = £550 + £300 + £300 = £1,150 total.

We require a 25% deposit to secure your booking. This deposit confirms your booking and allows us to reserve the equipment & dates exclusively for you. The final balance will be due 28 days before your event.

Damages Deposit

To ensure all items are kept in excellent condition for every client, we require a refundable security bond on all bookings.

How it works

The deposit is calculated at 20% of your total booking value, capped at £500. It is confirmed in your quote and due with your final balance, 28 days before your event.

The deposit is refunded in full within 14 days of collection, provided the Equipment is returned in the same condition as delivered.

Example: A booking totalling £550 would require a £110 deposit. A booking totalling £6,000 would be capped at £500.

If something gets damaged

If any loss, damage or breakage occurs during your hire, the cost of repair or replacement will be deducted from the deposit. Where costs exceed the deposit amount, you remain liable for the outstanding balance under the terms of your hire agreement.

We’ll always notify you in writing within 48 hours of collection if a deduction is to be made, and we’ll never make a deduction without explaining exactly why.

Delivery & Collection

We deliver, set up and collect all Equipment ourselves – no third-party couriers, no handoffs. Our goal is to make the process smooth and completely stress-free.

Delivery pricing

Additional charges may apply for:

• Out of hours delivery or collection (before 8am or after 8pm)
• Sites with challenging or restricted access

We always confirm delivery costs in your quote before you book, so there are no surprises.

On the day

We handle everything – unloading, setup and positioning of all Equipment, and full collection and takedown at the end of your hire. You don’t need to lift a finger.

Hire Agreement & Terms and Conditions

With every booking, we’ll send you a copy of our hire agreement to review and sign before your booking is confirmed. It covers everything you need to know, your responsibilities, what’s included, how we handle damage, cancellations and delivery, and our security bond process.

We always recommend reading it carefully, and we’re happy to answer any questions before you sign.

Booking

We recommend booking private dining a minimum 6-8 weeks in advance where possible. This gives us time to discuss menu options, plan the logistics and get everything in place.

Menu & Dietary Requirements
Every menu is tailored to your event. We will have a good chat about the ideas you may have and put together a menu to suit your taste, event and guests.

We can accommodate all dietary requirements, allergies and special requests, ensuring everyone enjoys their meal. Please note that our kitchen handles all 14 allergens, so we cannot guarantee there will be no cross-contamination.

Pricing
Once we have discussed your event and what you are looking for, we will put together a bespoke quote. Private dining events are priced per head. Staffing is quoted additionally.

We require a 25% deposit to secure your booking. This deposit confirms your booking and allows us to reserve the date exclusively for you. The final balance will be due 28 days before your event.