FAQ’s

Event Hire FAQ’s

At Fruit & Cactus, we aim to keep our hire pricing simple, fair and flexible–designed to suit everything from single-day events to longer bookings. We understand that every event is unique, so we aim to adapt to your specific needs rather than forcing a one-size-fits-all approach.

How Our Hire Rates Work:

Our starting hire rate covers the one event day only and delivery & collection days, so you don’t pay extra just because the trailer is on-site before or after your event.

For a weekend event, delivery would be on Friday and collection would be on Sunday or Monday.

For longer events, we offer scaled rates that give you better value per day while keeping pricing simple.

Hire Rate Scale

Hire DurationRate
1 dayHire fee x 1
3+ daysHire fee x 1.5
5+ daysHire fee x 2
8+ daysHire fee x 2.5
10+ daysHire fee x 3
12+ daysPlease enquire

We require a 25% deposit to secure your booking. This deposit confirms your booking and allows us to reserve the equipment & dates exclusively for you. The final balance will be due 4 weeks before your event.

We require a refundable damage deposit for all hires. This is calculated at 10% of the replacement value of the item, capped at £500.00 per order. This deposit will be refunded in full once the equipment is returned in good condition, as outlined in our terms & conditions.

With every booking, we will send you a copy of our hire agreement and terms & conditions, which must be signed before the hire is confirmed. We recommend reading everything carefully as it outlines your responsibilities, what’s included and how we handle things like damage, cancellations and delivery. We are always happy to answer any questions before you sign.

We provide reliable delivery and collection of all our equipment to make your event hassle-free. We work closely with you to ensure smooth, professional access and efficient setup and takedown.

Delivery is free within a 10-mile radius of Harwell, Oxfordshire. For locations beyond this radius, a mileage charge applies at £2.00 per mile for the round-trip distance exceeding 10 miles.

Example: If your event location is 20 miles from Harwell, that’s 10 miles beyond the free 10-mile radius. 10 miles x 4 trips (2 round trips) x £2.00 = £80.00


Please note, additional fees may apply for out-of-hours deliveries and collections or for sites that are more logistically challenging to access.

While on-site, our team will set up and take down all of the equipment hired. We will also ensure we do a thorough handover of the equipment, so you know exactly how everything works.

Private Dining FAQ’s

We recommend booking private dining a minimum 6-8 weeks in advance where possible. This gives us time to discuss menu options, plan the logistics and get everything in place.

Every menu is tailored to your event. We will have a good chat about the ideas you may have and put together a menu to suit your taste, event and guests.

We can accommodate all dietary requirements, allergies and special requests, ensuring everyone enjoys their meal. Please note, our kitchen handles all 14 allergens, so we cannot guarantee there will be no cross-contamination.

Once we have discussed your event and what you are looking for, we will put together a bespoke quote. Private dining events are priced per head. Staffing is quoted additionally.

We require a 25% deposit to secure your booking. This deposit confirms your booking and allows us to reserve the date exclusively for you. The final balance will be due 4 weeks before your event.

With every booking, we will send you a copy of our terms & conditions, which must be signed before your private dining is confirmed. We recommend reading everything carefully as it outlines your responsibilities, what’s included and how we handle things like cancellations, guest numbers and menu changes. We are always happy to answer any questions before you sign.

We prep everything in our kitchen ahead of time, then bring the food and equipment to your home or venue. We handle the set up and finishing touches, so that when it’s time to serve, everything is ready for you and your guests to enjoy.

Plans change! We’ll work with you on menu adjustments or guest numbers. Final numbers and menu choices need to be confirmed 4 weeks in advance, to give us time to prep everything our end.

From themed menus to seasonal dishes and drink pairings, we’re happy to create a memorable experience tailored to your event. We even offer printed menus to fit your theme.